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Accurate bookkeeping is the foundation of good decision-making. For business owners, it is also the starting point for tax planning, financial clarity, and confidence in your numbers.
At Creekside Accounting, we provide ongoing bookkeeping services for businesses in Kelowna and the surrounding Okanagan area. Our focus is on clean, consistent records that support corporate tax filings, financial statements, and proactive advisory - not just data entry.
This service is designed for business owners who want reliable books they can actually use in day-to-day decision making.
For businesses, bookkeeping affects far more than monthly reports. It impacts:
When bookkeeping is inconsistent or incomplete, problems tend to show up at year-end. Our goal is to prevent that by keeping your records accurate and up to date throughout the year.
Our bookkeeping services are tailored to your business and may include:
We focus on consistency, accuracy, and clarity so your numbers are dependable.
Bookkeeping is most valuable when it supports decisions, not just compliance.
Our approach helps:
By coordinating bookkeeping with accounting and tax services, we ensure your numbers flow smoothly into the next stage.
This service is a good fit if you:
We commonly work with incorporated businesses in trades, professional services, consulting, and other owner-managed industries.
This service is a good fit if you:
We are clear about scope so expectations are aligned from the start.
Our bookkeeping process is structured and consistent:
For ongoing clients, bookkeeping is part of an integrated service, not a standalone task. For those who'd prefer a more detailed explanation we have our full process listed below along with a video for those who'd prefer a visual explanation.
Our bookkeeping process is structured, consistent, and designed to keep your records accurate throughout the year. Clear expectations on both sides help ensure timely and efficient service.
Step 1: Onboarding and Bookkeeper Assignment
Once you complete client onboarding, you will be assigned to one of our skilled bookkeepers.
Your bookkeeper will:
Please note that bookkeeping and sales tax services are paid services and are completed once required information is received.
Step 2: Provide Your Documentation
You will receive a checklist outlining the documents required for your bookkeeping.
Services are completed in the order documentation is received. Prioritizing timely submission is your responsibility.
To ensure filings are completed on time, we recommend providing documents as early in the month as possible.
Documents typically include:
A note on receipts (important)
Detailed receipts are required for CRA audit purposes and to claim GST input tax credits.
A valid receipt should include:
Bank and credit card statements alone are not sufficient. Debit and credit card slips are also not acceptable for GST claims.
For expenses that may appear personal, such as meals or gifts, please include a brief note explaining the business purpose.
You may store receipts in any way that works for you, such as envelopes, folders, or receipt scanning software, as long as they are clear and complete.
Step 3: Bookkeeping Processing
Once your documentation is received, your bookkeeper will:
Our bookkeepers process historical transactions only. We do not:
Step 4: Bookkeeper Questions and Clarifications
As transactions are processed, your bookkeeper may reach out with questions or requests for clarification. This is a normal and important part of accurate bookkeeping, especially during the first few months.
To keep your file moving efficiently, we ask that you respond within 24 to 48 hours whenever possible.
Step 5: Review and Monthly Reporting
Once bookkeeping is complete, the work is reviewed by either our CPA or a senior team member.
This review helps:
After review, you will receive a PDF copy of your monthly income statement showing income and expenses for the period.
Step 6: Invoicing and Payment
Bookkeeping services are billed monthly based on time spent.
You will receive a detailed invoice outlining the services provided. Payment terms are outlined in your onboarding agreement.
Please note that services may be paused if invoices remain unpaid.
Step 7: Annual Capacity Constraints During Tax Season
During tax season, typically March through April, bookkeeping services may be temporarily disrupted as our team focuses on personal tax services.
We make efforts to minimize delays, but your regular bookkeeper may be unavailable during this period. Bookkeeping catch-up typically occurs in late spring and summer.
To maintain your place in the queue, please continue submitting documents monthly. As always, work is completed in the order documentation is received.
Key Takeaways
Timely documentation leads to timely bookkeeping. The earlier your records are submitted, the sooner they are processed.
You will receive a detailed invoice outlining the services provided. Payment terms are outlined in your onboarding agreement. Clear expectations on both sides help ensure timely and efficient service.
Bookkeeping is an ongoing professional service, and costs vary based on the volume, complexity, and quality of records provided.
As a general guideline, most clients should expect to budget a minimum of $250 per month, with fees increasing based on transaction volume, sales tax requirements, and the condition of the records.
Current hourly rates and a detailed bookkeeping information sheet are available on our website and can help you estimate potential costs.
Why Professional Bookkeeping Costs What It Does
Bookkeeping fees are driven by two primary factors: expertise and time.
1. Bookkeeping Requires Skill and Tax Knowledge
Modern bookkeeping software can make the process appear simple, but accurate bookkeeping requires more than connecting a bank account.
Professional bookkeeping involves:
These skills take time to develop and often involve formal training or certification. Accurate bookkeeping protects you from errors, missed credits, and unnecessary tax risk.
2. Bookkeeping Is Time-Intensive Work
Bookkeeping requires detailed, methodical work. This includes:
While our bookkeepers are efficient and experienced, processing records correctly still takes time. The condition and completeness of the records provided directly affect the time required and, therefore, the overall cost.
How to Keep Your Bookkeeping Costs Manageable
There are several simple ways to reduce time spent on bookkeeping and keep costs predictable:
Clean, organized records allow bookkeeping to be completed more efficiently and help reduce overall fees.
Key Takeaways
Accurate bookkeeping is an investment in clean financial records, reliable tax filings, and fewer surprises at year-end.
If you have questions about expected costs based on your business activity, we can discuss this during your initial consultation.
Bookkeeping is required as part of a coordinated approach integrated with your broader accounting and tax support. Our bookkeeping clients also work with us for one or more of the following services:
This integration ensures accuracy and consistency across all areas.
If you are a business owner looking for ongoing bookkeeping support that connects clean records with better tax and planning outcomes, the ideal next step is to book a paid consultation.
We will review your situation, discuss your needs, and outline next steps.
For clients who prefer a walkthrough, this video explains how our bookkeeping process works, what affects pricing, and how to keep costs manageable.
Watching this video before booking helps ensure expectations are aligned.
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225 - 1855 Kirschner Road, Kelowna, BC, V1Y 4N7
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